Town Clerk's Office
Town Clerk - Lawrence MurphyTown Offices - 36 Bartlet St, Andover, MA 01810
Office Hours: 8:30 AM - 4:30 PM Monday to Friday
WELCOME to the Town Clerk's Office web site! We hope that you find the following information helpful and informative concerning the services that we provide to the residents of Andover.
NEW BUSINESSES: See the link below for a “Guide for Doing Business in Andover” a consolidated roadmap to help you start your business in the Town of Andover
COMMENTS: We are committed to providing the highest level of service to you, our customers. Did you find the answers to your questions on this page? Please contact us at the telephone number or e-mail address above with your questions, comments, suggestions or complaints. You may also contact Town Clerk Larry Murphy directly at firstname.lastname@example.org. We welcome your feedback.
The Town Clerk is responsible for voter registrations, elections, town meeting, vital records and licensing. For detailed information, please click a link below.
- Voter Registration and Information
- Elections and Results
- Town Meeting
- Annual Census
- Vital Records (Birth, Marriage, and Death Certificates)
- Public Records Requests
- Business Certificates
- Passport Services
- Licensing (including Dog Licenses)
- Andover Voting Precincts
- Precinct Search
- Town Meeting and Election Calendar
- Conflict of Interest Law for Municipal Employees
- Campaign Finance Reports
- Guide for Doing Business in Andover
Public Records Requests
Responding to public records requests is an important service we provide the public. In most cases a request for public records will require payment in advance. The instructions and fees for Birth, Death and Marriage Certificates are provided in the applicable section below. The Public Records Law allows ten (10) days to respond to a request for a public record, but in many cases we can provide the requested records in a much shorter period of time, especially Birth, Death and Marriage records.
To request copies of public records, you may fill out the form linked below, then mail or hand deliver it to the address above. We have provided the cost for most documents within the applicable sections of this page. Please make your check payable to the Town of Andover and include it with your request.
If you plan to pick up your documents, please call us a day ahead to make arrangements for the pick up.
Persons wishing to obtain a license must be eighteen years old and file their intentions to marry with a City or Town Clerk in person (except in cases where one person is in the military or incarcerated) at least three days before the ceremony.
In Andover, the cost of filing for a marriage license is $25.00 and $10.00 for a certified copy. The license is valid for sixty days, and may be used for a ceremony conducted in any Massachusetts city or town. The member of the clergy or Justice of the Peace who performs the ceremony must sign the license and return it to the city or town where it was issued.
For further information contact the Andover Town Clerk's Office at 978-623-8230, or the Secretary of State's Commissions Section at (617) 727-2836.
How To Obtain A Copy Of A Birth, Death Or Marriage Certificate
Certified copies of birth, death and marriage records are available from the Town Clerk's Office in Andover Town Office Building and the state Registry of Vital Records and Statistics. Copies of vital records may be obtained in person or by mail. Please call and order at least one day ahead. Cash and checks are accepted for payment. Credit Cards are accepted at the desk.
The Clerk's Office will also have marriage records of any couple who filed their marriage intentions in Andover. A certified copy of a marriage certificate is available for $10.00. The marriage certificate contains the couple's parent's names and is required for most legal purposes.
The Clerk's Office will have death records of any death that occurred in Andover and copies of records of Andover residents whose death has occurred within the State of Massachusetts. The fee for a certified copy of a death certificate is $10.00.
The Andover Town Clerk will have birth records of anyone whose parents lived in Andover at the time of the birth or who were born in the Town. A long form birth certificate is available for $10.00. The long form is required for passports, immigration and other legal purposes and includes the parents names and their place of birth.
Creating Out of Commonwealth Birth Certificates / Adoptions
The Clerk's Office in conjunction with the Massachusetts Registry of Vital Records and Statistics can issue Out of Commonwealth Birth Certificates for adopted children born abroad. Parents who wish to create such a record must have been Andover residents at the time of the adoption.
BY APPOINTMENT ONLY. Please call the Assistant Town Clerk at 978-623-8230 for specific information.
The State Registry of Vital Records and Statistics
If you are not sure where the record you seek is filed locally, you may contact the state Registry of Vital Records and Statistics. The Registry maintains a central index and has copies of records for all births, deaths and marriages which occurred in the state.
Certified copies may be obtained through the Registry in person, by mail or by phone. You should be prepared to provide the name of the subject(s) of the record, the date of the event and, if known, the city or town where the event occurred.
For further information please call (617) 740-2600. Their mailing address is:
Registry of Vital Records
150 Mount Vernon St., 1st Floor
Dorchester, MA 02125-3105
Early Vital Records
There are several internet sites that feature early Andover vital records--records from the 1700 and 1800's. Three good resources are RootsWeb, GenWeb Project and the New England Historic Genealogical Society.
As of May 1, 2011, the Town Clerk's Office is NO LONGER a passport acceptance facility.
Please visit the U.S. State Department's website at at http://travel.state.gov/passport/ for local acceptance facilities.
The Town Clerk's Office has notaries public who are available to notarize certain documents for $1.25 per seal.
The Town Clerk's Office does not notarize wills or testaments, foreign language documents and certain types of employment related documents. Individuals seeking notarization of these types of documents should consult another notary, paralegal or attorney who is also a notary.
Further, the Town Clerk's Office notaries will not attest to a Principal's (signer's) state of mind. For example, documents with notarial language that states "I believe the principal to be of sound mind…" etc., will not be notarized.
Please also be aware that some documents require witnesses as well as a notary. If your document requires witnesses, you must bring the required number of witnesses with you when you appear at our office.
The Town Clerk is the chief election official, custodian of the Town's records, and recording secretary of the meeting. Click on any of the underlined items for Town Meeting related information including:
Conflict of Interest Law for Municipal Employees
Chapter 28 of the Acts of 2009, the ethics reform law, imposed new mandatory education and training requirements on all public employers and public employees. The law authorized the State Ethics Commission to establish procedures to implement and ensure compliance with these requirements. The new requirements can be summarized as follows: Every state, county, and municipal employee must be given a summary of the conflict of interest law prepared by the Ethics Commission and must complete an online training program prepared by the Commission. Every municipality must designate a liaison to the Commission.
- Summary of the New Conflict of Interest Law for Municipal Employees
- Web-based Acknowledgment Receipt Form
- Massachusetts Ethics Commission Online Training Program